The calendar integration pre-registers your visitors from the meetings you already plan. Invite meeting@vizito.be to a meeting and the attendees from outside your company are registered in Vizito for the time of that meeting. It works with most calendar software that sends iCal invitations, such as Office 365 and Google Calendar.
Set the integration up once, then invite Vizito to every meeting whose attendees should be pre-registered.
Set up the calendar integration
Step 1: Add your email domain
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Go to the Vizito backoffice, select “Account settings” > “Integration” in the left menu and scroll down to “Meeting integration (iCal)”. Click “Add domain”.
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Enter your domain name in the “Domain” field and click “Add domain”.
The “Meeting integration (iCal)” section also has a “Send Vizito invitation” toggle above the “Add domain” button. Leave it as it is unless Vizito support asks you to change it.
Step 2: Verify your email domain
Vizito has to confirm that you own the domain, which it does with a DNS lookup.
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Find your domain in the list. It reads “This domain is NOT verified!”. Click “Verify” next to it.
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Add the TXT record shown in the dialog to the DNS records of your domain, then click “Verify” in that dialog. Contact your IT administrator if you do not know how to add a DNS record. A new DNS record needs some time to propagate, so if verification does not succeed right away, try again later.
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Check that the domain now reads “This domain is verified”.
Step 3: Test your meeting integration
Create a meeting, invite someone from outside your company (your private email address will do) and add meeting at vizito.be as an attendee. A registered visitor is created for each of the invitees outside your company.
Invite people for a meeting
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Open your calendar. We use Google Calendar as an example here.
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Create a meeting and fill in the data (name, date, location, attendees).
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Add meeting@vizito.be as an attendee and send out the meeting request.
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Select send invitations when your calendar asks whether to notify the attendees.
The attendees are registered in Vizito for the time of the meeting.
Troubleshooting
Vizito can only pre-register the attendees it can see, so your calendar has to share the attendee list.
Make sure “Hide attendee list” is not active when using Microsoft Office 365.
Make sure “See guest list” is active when using Google Calendar.
Still stuck? Get in touch with Vizito customer support via +3211755092 or support at vizito.be