Visitor management system

Questions and Answers

• What is visitor management?

  Visitor management is a process that helps companies to keep track of the people who visit their buildings. Welcoming guests is just a small part of this process, it also includes registering visitors, making sure they comply with your policies and notifying employees that their guest has arrived.

• Why is visitor management important?

  Having a visitor management plan can improve the safety, security, and efficiency of your business. Your front desk is your first line of defense against unwanted visitors. A digital visitor registration system makes sure you have visibility over the flow of people in your building, by implementing multiple security-enhancing features.

• How long does it take to implement a Visitor Management System?

  Normally with Vizito, you can get started in less than 30 minutes. Depending on the complexity of your company’s requirements and configuration, this timeline can vary. Another big thing to consider as well is acquiring the hardware and internal approval process.

• What does a visitor management system do?

  This system records the sign-in and sign-out activity and collects data according to your business needs and requirements for audits and data-driven decision-making. It can also capture photos and signatures, do badge printing, as well as send notifications to hosts and visitors among other things.

• What are the types of visitor management systems?

  There are three types of visitor management systems: analog pen-and-paper, on-premise, and cloud-based. Pen-and-paper is the old traditional method of managing visitors, but with the increasing regulations and security risks, this is no longer sufficient to give ease of mind for most businesses. On-premise software is installed locally on your business servers while on the other hand, cloud-based software, such as Vizito, is software offered as a service that can be accessed via the internet and all hosting is done for you by the provider. Cloud-based systems are more cost-effective and easier to deploy and maintain.

• What do I need to run a visitor management system?

  You would need a tablet or computer (Vizito supports Apple, Android, or any browser-based kiosk) and a tablet mount to secure the device. If your company requires badge printing, then you would also need a label printer. To help you select hardware, we have listed our recommended hardware on this page.

• What to look for in a Visitor Management System?

  You must always look for the following essential features: Contactless sign-in, Layout customization options, Pre-registration, Photo capture, Badge printing, Host Notifications, Agreements with signature capture, and Emergency measures.