Be prepared to evacuate
When something unexpected endangers your organisation and your people, you want to make sure that everyone is safe. Vizito tracks who is on site or in your buildings, at all times and allows you to easily keep records of who has been evacuated. Send alerts to all your on site employees and visitors so that they can evacuate in a timely manner.
Screen your visitors
You can screen a visitor when they sign in to either approve or reject their entrance to your buildings. Your receptionist will receive a notification of the result of the screening so that they can determine whether to grant access to the visitor or not.
Manage agreements
Vizito allows you to digitally manage all of the agreements with your visitors. Whether they are safety instructions, NDA’s, instructional videos. Going paperless saves you from tracking and storing documents whilst caring for our planet.
Identify your visitors
Using printed badges allows you to easily identify people within your buildings. Provide each type of visitor with a unique and easily recognizable badge to protect from unwanted access.
Reduce human errors
Standardize your forms and agreements so everyone is signed in according to your policies.
Trace contacts when someone gets sick
Track down the people that you need to inform in case one of your colleagues gets sick. Help them and their family stay safe by informing them of a possible dangerous contact.
Security architecture of the Vizito Visitor Management System (VMS)
A Visitor Management System (VMS) sits right at the intersection of physical and digital security. It decides who gets a badge, who the host is notified about, and what personal data is collected at the door. That makes it a sensitive piece of infrastructure, and we treat it as such. Vizito is built and operated to meet the expectations of security-conscious organizations across regulated industries.
Hosting and data residency
All customer data is hosted in the European Union on infrastructure that is certified to recognized security standards. Data never leaves the EU without appropriate safeguards, which keeps the solution aligned with GDPR and local data protection law. For customers in regulated industries, this removes one of the most common procurement blockers.
Encryption and backups
- In transit: all traffic between visitors, kiosks, hosts, and the Vizito backend is encrypted using TLS 1.2 or higher.
- At rest: visitor registration data is encrypted in the database and in backups.
- Backups: automated daily backups with tested restore procedures and geographically separated copies.
Access control and authentication
Access to customer data by Vizito staff is strictly limited to what is required to operate and support the service, logged, and reviewed. Customer-side, we support SAML single sign on and OpenID Connect so that your IT team can enforce MFA, conditional access, and centralized deprovisioning through Microsoft Entra ID or Google Workspace. Role-based access control inside the dashboard makes sure receptionists, facility managers, and global administrators only see what they need.
Vulnerability management and testing
Our development pipeline includes automated dependency scanning, static analysis, and peer code review. We run regular third-party penetration tests and keep a responsible disclosure channel open for security researchers. Findings are triaged and remediated according to a defined SLA, and critical issues are patched out of band.
Compliance posture
Vizito is GDPR-aligned by design, with configurable retention, data minimization, and full support for data subject rights. We maintain a documented information security management system and hold certifications and attestations that we are happy to share under NDA as part of a vendor security review. A ready-to-sign Data Processing Agreement, a list of sub-processors, and a security questionnaire response are all available on request.
Incident response
If something does go wrong, we have a defined incident response process: detect, contain, investigate, notify affected customers within the timelines required by GDPR, and run a post-incident review. Transparency is the default. A secure front desk software is not one that claims nothing can ever happen - it is one that is honest and prepared for when it does.
