Create a seamless experience
Save time and make it easier for your visitors to get in touch with their contact person. Waste no time maintaining a paper logbook, creating manual badges and tracking legal documents.
Instant notifications
Say goodbye to tracking down hosts. Your hosts will automatically be alerted through Teams, Slack, email and text messages.
Pre-register visitors
Send your visitors an email before their appointment. This provides them with all the necessary information and allows them to check all the information and agreements before their visit.
Welcome your visitors in their language
Using Vizito you can welcome your visitors in their own language. This helps them to easily complete the sign in form and to read the agreements in their native language.
Fast sign in
Vizito allows your visitors to use a QR code once they are pre-registered and invited. This saved them time re-entering their information each time they visit.
Multi-location and multi-building
Manage all of your locations and buildings from one single dashboard. Add new locations as your organisation grows and group them into logical units like country or region.
How a Visitor Management System (VMS) saves time at the front desk
A Visitor Management System (VMS) is one of the few workplace tools with an immediately measurable payback. Every manual step at reception - writing in a paper log, phoning the host, preparing a badge, chasing a signature - costs time. Automating those steps adds up quickly, especially across multiple locations.
Before and after: time per visitor
A typical manual sign in takes 3 to 5 minutes per visitor: greeting, paper registration, calling the host, waiting for them to come down, writing a badge by hand. A digital reception running Vizito brings that down to under 60 seconds. The visitor enters their details on the tablet or their own phone, the host is notified automatically through Slack, Teams, email or SMS, and the badge prints itself. For a reception handling 20 visitors a day, that is roughly 60 to 80 minutes of staff time freed up every single day.
Where the time actually comes from
- Automated host notifications: no more phone calls or walking the floor to find someone.
- Pre-registration: regular visitors arrive with a QR code and sign in in seconds.
- Automatic badge printing: no handwritten labels, no typos, no running out of blank stock unnoticed.
- Digital agreements: NDAs and safety instructions are presented, signed, and archived in one step.
- Automatic sign out: visitors scan a QR on the way out instead of looking for the receptionist.
- Self-serve reporting: facility managers pull visitor logs without asking IT.
Calculating ROI
A simple ROI framework: multiply visitors per day by the minutes saved per visit, then by the fully loaded hourly cost of reception staff. Add the cost of paper logbooks, printed badges, and the compliance risk of lost records. Compare that to the monthly Vizito subscription. For most mid-sized offices, the payback period is well under three months. Larger organizations with multiple entrances or locations typically see even faster returns because the same central configuration applies everywhere.
Secondary efficiency gains
The time savings do not stop at the front desk. Hosts spend less time waiting for visitors because they get real-time notifications. Facility managers spend less time compiling evacuation lists because the system already knows who is on site. Compliance teams spend less time preparing audit reports because the visitor registration data is already structured and exportable. Over a year, a well-configured VMS quietly removes dozens of small frictions from how your workplace runs.
