# Vizito - Visitor Management System Vizito is a cloud-based visitor management system (VMS) trusted by 2,000+ workplaces in 80+ countries. It digitizes front desk operations - visitor check-in, badge printing, host notifications, agreement signing, and emergency alerts - replacing paper logbooks with a secure, GDPR-compliant digital platform. ISO 27001 certified. All data hosted in the European Union. Set up in under 10 minutes. ## Product Overview Vizito is workplace software that digitally tracks everyone entering and leaving your premises. Visitors sign in through a self-service kiosk (iPad, Android, or Windows tablet), or contactlessly via their own smartphone using a QR code. The system captures visitor details, prints badges, notifies hosts instantly via Email, SMS, Microsoft Teams, or Slack, and maintains a complete digital audit trail. Vizito automates front desk operations - from pre-registration and ID scanning to agreement signing and emergency alerts. It gives facility managers a real-time overview of who is on-site at any moment. ### Key Statistics - Trusted by 2,000+ workplaces across 80+ countries - Already welcomed over 8 million visitors - 234+ verified reviews with a 4.9/5 average rating - Supports 31 languages - Average setup time: under 10 minutes - Digital sign-in takes under 60 seconds vs 3-5 minutes for manual registration - Saves 60-80 minutes of staff time per day for a reception handling 20 visitors ### Who Uses Vizito Any organization that receives visitors benefits from Vizito. It is used across offices, manufacturing plants, logistics facilities, construction sites, schools, healthcare facilities, coworking spaces, hotels, and more. Companies with limited reception staff often see the biggest time savings. ## Features ### Automatic Notifications Hosts instantly receive a notification when a visitor arrives via Email, SMS, Microsoft Teams, or Slack. No more phone calls or walking the floor to find someone. ### Visitor Screening Hosts can approve or reject visitors upon signing in. The receptionist receives the screening result to determine whether to grant access. ### Multi-Language Support Welcome visitors in their own language. Vizito supports 31 languages for the check-in flow, agreements, and communications. ### Emergency Alerts Alert all on-site visitors and employees in case of an emergency. The system tracks who is on-site at all times for evacuation management. ### Contactless Sign-In Visitors check in from their own smartphone using a unique QR code - hygienic, fast, and fully touchless. The QR code is secure, time-limited, and can only be scanned once. ### Badge Printing Automatic badge printing after sign-in with your logo, colors, visitor photo, and host information for easy identification. ### Agreements Digitally manage NDAs, safety instructions, and compliance documents. Visitors sign agreements and watch instructional videos before entering. All signatures are stored securely. ### Privacy Policy Customize your own privacy policy displayed during check-in. Obtain visitor consent for data capture, with configurable data retention and automatic deletion. ### Pre-registration Send branded invitations with directions, parking info, and a QR code. Visitors pre-register and complete forms before arrival for faster check-in. ## Security ### ISO 27001 Certified Independently audited and certified according to the ISO/IEC 27001 standard for information security management. ### GDPR Compliant Fully compliant with the EU General Data Protection Regulation. Built-in consent collection, customizable data retention policies, and visitor data deletion on request. All data hosted in the European Union. ### NIS2 Ready Aligned with the EU NIS2 Directive for cybersecurity. Encryption, monitoring, and incident response procedures in place. ### Hosting and Data Residency All customer data is hosted in the European Union on infrastructure certified to recognized security standards. Data never leaves the EU without appropriate safeguards. ### Encryption - In transit: all traffic encrypted using TLS 1.2 or higher - At rest: visitor data encrypted in the database and in backups - Automated daily backups with tested restore procedures and geographically separated copies ### Access Control and Authentication Support for SAML single sign-on and OpenID Connect. Integration with Microsoft Entra ID and Google Workspace for MFA, conditional access, and centralized deprovisioning. Role-based access control inside the dashboard. ### Vulnerability Management Automated dependency scanning, static analysis, peer code review. Regular third-party penetration tests. Responsible disclosure channel for security researchers. ### Incident Response Defined incident response process: detect, contain, investigate, notify affected customers within GDPR timelines, and run post-incident reviews. ## Efficiency ### Time Savings A typical manual sign-in takes 3-5 minutes per visitor. A digital reception running Vizito brings that down to under 60 seconds. For a reception handling 20 visitors a day, that is roughly 60-80 minutes of staff time freed up every single day. ### Where Time Is Saved - Automated host notifications: no more phone calls or walking the floor - Pre-registration: regular visitors arrive with a QR code and sign in in seconds - Automatic badge printing: no handwritten labels, no typos - Digital agreements: NDAs and safety instructions presented, signed, and archived in one step - Automatic sign-out: visitors scan a QR instead of looking for the receptionist - Self-serve reporting: facility managers pull visitor logs without asking IT ### ROI For most mid-sized offices, the payback period is well under three months. Larger organizations with multiple entrances or locations typically see even faster returns. ## Multiple Locations Manage all locations and buildings from one single dashboard. Add new locations as your organization grows. Each location can have its own languages, branding, host list, agreements, and sign-in workflow, while sharing global policies like data retention, GDPR defaults, and security baselines. ### Role-Based Access Local receptionists see only their own building. Regional facility managers see a group of locations. Global administrators see everything. This keeps visitor data properly scoped under GDPR. ### Consolidated Reporting Group multiple locations into regions, countries, or business units. Pull consolidated reports on total visits, busiest entrances, peak arrival times, and compliance metrics. Export to Excel or CSV. ## Integrations ### Microsoft Entra ID Synchronize employees automatically from Active Directory or Microsoft Entra ID. Employees are provisioned and deprovisioned automatically. ### Microsoft Teams Instant visitor arrival notifications as direct messages or channel alerts. ### Slack DMs, channel routing per location, and searchable notification history. ### Calendar Integration Meeting invitations automatically create pre-registered visitors. Visitors receive branded confirmation emails with parking info, directions, and a QR code. ### Aerohive WiFi Generate time-limited guest WiFi tokens automatically, revoked at sign-out. ### Webhooks Real-time webhooks push sign-in events to access control panels, badge printers, CRM, or ticketing systems. ### REST API Every feature in Vizito is exposed through a REST API. Build custom dashboards, feed visitor data into BI tools, or automate compliance reporting. ### SAML Single Sign-On Support for SAML SSO and OpenID Connect for enterprise authentication. ## Contactless Sign-In Visitors scan a unique QR code with their phone and complete sign-in on their personal device. No shared tablet, no paper log. The same QR handles sign-out. For regular contractors and suppliers, the QR can be reused across visits. Features include health screening questionnaires, custom fields (vehicle plate, PPE confirmation, training status), and full accessibility support (larger text, screen readers, high contrast). Combined with 31 languages, contactless sign-in lowers barriers for international visitors and people with disabilities. ## Legal and Compliance ### Data Processing Agreement Ready-to-sign DPA covering controller/processor roles, security measures, sub-processor handling, and breach notification. Enterprise customers can negotiate bespoke terms. ### Data Residency All visitor data stored in the EU. Short list of vetted sub-processors for hosting, email delivery, SMS notifications, and error monitoring. ### Data Retention Fully configurable retention periods. Automatic anonymization or deletion. Visitors can request what data is stored (right of access), request deletion (right to erasure), and administrators can correct entries (right to rectification). ## Branding Customize every element visitors see: logo, background, colors, welcome text, and printed badges. Brand pre-registration invites, reminders, and thank-you messages. Configure custom sender domains for emails. Multi-brand setups supported for MSPs, franchise groups, and holding companies. ## Pricing Vizito offers three tiers, billed per location (not per device, not per host): - **Standard**: EUR 29.95/month (billed annually) - up to 100 visits/month, unlimited hosts, kiosks, and administrators - **Pro**: EUR 59.95/month (billed annually) - up to 300 visits/month, phone support, customer success onboarding - **Enterprise**: EUR 99.95/month (billed annually) - unlimited visits, Microsoft Entra ID, Google Workspace, SAML SSO All plans include a 14-day free trial with no credit card required. 25 SMS notifications included during trial. Yearly plans include a 16% discount over monthly billing. ## Frequently Asked Questions ### What is visitor management? Visitor management is the process of tracking and managing people who visit your premises. It includes registering visitors, ensuring policy compliance, notifying employees of arrivals, and maintaining a digital record of all visits for security and compliance purposes. ### Why is visitor management important? Your front desk is your first line of defense against unwanted visitors. A visitor management system provides enhanced security through mandatory sign-ins, streamlined check-in with automatic ID scanning and host notifications, and reliable digital records for emergency and compliance purposes. ### What types of visitor management systems exist? Three types: analog pen-and-paper, on-premise, and cloud-based. Cloud-based systems like Vizito are more cost-effective, easier to deploy and maintain, and accessible via the internet with hosting managed by the provider. ### How long does it take to implement? With Vizito, you can get started in under 30 minutes. Timeline varies with configuration complexity. Hardware acquisition and internal approval are the main variables. ### How much does Vizito cost? Standard: EUR 29.95/month, Pro: EUR 59.95/month, Enterprise: EUR 99.95/month (all billed annually, per location). 14-day free trial, no credit card required. ### Is Vizito GDPR compliant? Yes. Vizito is fully GDPR compliant and ISO 27001 certified. All data hosted in Europe. Built-in consent collection, customizable data retention, and visitor data deletion on request. ### What hardware do I need? A tablet or computer (iPad, Android, or browser-based kiosk) and a tablet mount. Optional: label printer for badge printing. Vizito supports Apple, Android, and Windows devices. ## Company Information - **Company**: Vizito - **Website**: https://vizito.eu - **Product**: Cloud-based Visitor Management System (VMS) - **Founded in**: Belgium, European Union - **Customers**: 2,000+ workplaces in 80+ countries - **Certifications**: ISO 27001, GDPR compliant, NIS2 ready - **Languages**: 31 languages supported - **Platforms**: iPadOS, Android, Windows, Web Browser - **Contact**: https://vizito.eu/contact/ - **Help Center**: https://vizito.eu/faq/ - **Pricing**: https://vizito.eu/pricing/ - **Free Trial**: 14 days, no credit card required - https://vizito.eu - **Demo**: https://source.vizito.eu/schedule-demo