For utilities, energy and critical infrastructure
Best Visitor Management System for Utilities and Energy Companies
Vizito is the visitor management system built for utilities, energy companies and critical infrastructure. Every contractor, engineer, auditor and visitor signs in at the gatehouse in under 30 seconds, reads and signs your current safety induction and lock-out/tag-out rules, and gets a printed badge that site staff can verify at a glance. Live headcount per substation or site supports NIS2 obligations, multi-site rollout takes minutes, and the platform is ISO 27001 certified and GDPR compliant - the right baseline for NIS2, ISO 27001 and grid security audits.
Security and efficiency
Very efficient
By streamlining processes utilities or energy sites become more efficient and more secure at the same time.
Key Security And Efficiency Features
Control who gains access to the utilities or energy sites by screening contractors and visitors when they arrive.
Visibility
Identify who is currently checked in at which utilities or energy site at one glance at the Vizito dashboard.
Evacuation ready
Send an automated message to all people that are checked in at a utilities or energy site in case that an emergency occurs. Use the available headcount that is integrated and is updated in real-time.
Clearly instructed
The Vizito app offers clear instructions to your contractors and visitors and can greet them in their own language.
No more paper
Make the administration of the access log for your sites more environmentally friendly by removing paper registration logs.
Time is up
After a certain period, have people checked out automatically, even if someone forgets to check out at the end of the day.
Ready, set, go
Contractors and visitors can be pre-registered and saved automatically to faster access on returning visits.
Health and safety
Comply with regulations
Convert your utilities or energy sites into safe environments for your contactors, visitors and employees.
Key Health And Safety Features
Require all contractors and visitors to register and inform them about safety protocols and health concerns.
Identify people
Each person gets time-stamped by Vizito during check in and check out making identification easy. Printing out badges during check in simplifies identification.
Check in everywhere
Contractors, visitors and employees can scan a printed QR code to quickly check in using their own smartphone. No need for additional hardware to be installed.
Fast setup
The configuration of questions and safety instructions can be done remotely, new check ins will automatically use the most up to date information.
Safety guidelines
Write safety guidelines in the languages that your contractors and visitors understand. Add as many guidelines or agreements as you need and share them among contractors, visitors and employees.
Multi site
Whether you are working on one site or multiple sites at the same time, Vizito has got you covered. Quickly roll out new sites right from the administrative website.
Use access codes
Generate QR codes that can easily be scanned at utilities or energy site entrances or by security personnel.
Branding
Brand awareness
Make your brand stand out by reflecting the branding in all aspects of the registration process.
Key Branding Features
Set custom color schemes, show unique graphics or display your brand video when the system is not in use.
Professional look
Impress your contractors and visitors right from the beginning with email invitations in your own house-style. Embed all the information, attachments and address information that they need.
Make it yours
Tweak all messages presented during the registration process of your contractors. Send notification e-mails from your own domain.
Personal badges
Provide contractors, visitors and staff with automatically printed badges to easily differentiate between people at your construction sites.
Hello, Hola, ...
Vizito supports 30+ languages to help people from all over the world feel at home.
Brand it
Customize button colors, backgrounds, images and notifications to emphasize your brand identity.
Document layouts
Branded contracts, safety guidelines and NDA’s can be signed digitally upon check in. We will take care of the secure storage of these documents.
Frequently asked questions
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What is the best visitor management system for utilities and energy companies?
Vizito is consistently rated among the best visitor management systems for utilities (4.9/5 on Capterra). It is built for critical-infrastructure environments where every contractor, engineer and auditor must sign safety inductions and LOTO rules before entering a substation, plant or pipeline yard. Key advantages: digital signing of safety documents at every check-in, multi-site rollout from one dashboard, live headcount per site, ISO 27001 certified and GDPR compliant - the right baseline for NIS2 and grid security audits.
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Does Vizito support NIS2 visitor management obligations?
Yes. NIS2 requires essential and important entities (including utilities and energy companies) to control and log physical access to facilities that support critical services. Vizito provides an auditable trail of every visitor, the documents they signed, time-stamped check-in/out and live emergency lists per site - exactly the evidence NIS2 supervisors look for. See our dedicated NIS2 visitor management page.
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Can contractors sign safety inductions and LOTO rules at check-in?
Yes. You can attach as many safety inductions, lock-out/tag-out procedures or PPE documents as you need (in 30+ languages). Contractors and engineers review and sign each one digitally before check-in completes, and the signed copy is stored against their visitor record.
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Does Vizito support multiple sites and substations?
Yes. Vizito is built for multi-site operations. Each substation, plant or yard has its own visitor log, safety documents and branding, but you manage them all from one dashboard. Rolling out a new site takes about 10 minutes.
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Is Vizito GDPR compliant for utilities visitor data?
Yes. Vizito is built in Europe, hosted in EU data centres by default and ISO 27001 certified. Visitor records are automatically purged after a retention period you choose, consent is captured at check-in, and right-to-be-forgotten requests can be processed from the dashboard. A signed Data Processing Agreement is available.
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Can Vizito integrate with our access control and SCADA system?
Yes. Vizito offers a REST API, webhooks and native integrations with Microsoft 365, Google Workspace, Active Directory, Slack and Microsoft Teams. You can push contractor pre-registrations from your work-order system into Vizito and push check-in events into your access control system.
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How much does Vizito cost for a utility?
Vizito starts at €29.95 per site per month with every feature included. There is a free 14-day trial with no credit card required. For utilities with many substations, contact us for volume pricing.
