For law firms, accounting, consulting and professional services
Best Visitor Management System for Law Firms and Professional Services
Vizito is the visitor management system built for law firms and professional services. Every client, counterparty and contractor signs a confidentiality declaration at check-in, gets a branded badge that says you take client privacy seriously, and is logged against the partner they are visiting. ISO 27001 certified, GDPR compliant, hosted in EU data centres by default - the right baseline for client confidentiality, SRA compliance and ISO 27001 audits.
Client experience
A reception that reflects your firm
First impressions matter for client-facing firms. A confused, paper-logbook check-in tells a client a lot. A branded, fast, professional digital reception tells them something different. Vizito reflects your firm’s brand at every step.
Key Client Experience Features
Branded, fast, multilingual.
Custom branding
Kiosk screens, email invitations, badges and notifications all reflect your firm’s brand.
Pre-registration
Send pre-visit invitations so clients arrive to a personalised welcome screen and a one-tap check-in.
31 languages
Sign-in flow in 31 languages so international clients and counterparties check in in their own language.
Host notifications
Partners and associates are notified by email, SMS or Microsoft Teams the moment their client arrives.
Branded badges
Printed badges with your firm’s branding, client name, host and date. Easy to verify on every floor.
Self-service
Clients check themselves in on a kiosk or their own phone. Reception focuses on greeting, not data entry.
Confidentiality
Client confidentiality, built in
Law firms, accountants and consultants handle confidential client information every day. Vizito captures every visitor’s signed confidentiality declaration and stores it against their visit - so partners can show clients evidence on demand.
Key Confidentiality Features
Signed declarations, NDA storage, audit exports.
Mandatory NDA signing
Every visitor signs your firm’s current confidentiality declaration at check-in. The signed copy is stored against the visit.
Signed document storage
All signed declarations are stored against the visit and exportable as PDF for client audits.
Custom declarations per visitor type
Different declarations for clients, counterparties, witnesses and contractors. Triggered automatically by visitor type.
Watchlist
Flag conflict-of-interest names so reception is alerted on check-in. Useful for conflict checks and persona non grata.
ISO 27001 certified
Independently audited security management system. Critical evidence for client RFPs and security questionnaires.
Per-floor visitor logs
Scope visitor records to specific floors or practices so confidentiality is honoured across the firm.
GDPR and audit
GDPR compliant, audit-ready
Client visitor data is sensitive personal data. Vizito’s EU-native architecture handles it under GDPR by default, with audit-ready exports when clients or regulators ask.
Key Compliance Features
EU-hosted, signed DPA, tamper-evident logs.
EU data hosting
Visitor records stored in EU data centres (Frankfurt and Amsterdam) by default. Signed DPA available.
Automatic data retention
Configure custom retention per record type to match your archive and GDPR obligations.
Right-to-be-forgotten
Process erasure requests from one screen. Search and remove all matching records on request.
Tamper-evident logs
Visitor records are append-only and time-stamped. Edits are tracked. Auditors get a clean trail.
Granular reporting
Filter by office, date, host or visitor type. Export to CSV or Excel for client audits.
Microsoft 365 integration
Sync hosts from Microsoft Entra ID. Notifications via Microsoft Teams. SSO for staff.
Frequently asked questions
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What is the best visitor management system for law firms and professional services?
Vizito is consistently rated among the best visitor management systems for professional services (4.9/5 on Capterra). It is built around the realities of client-facing firms: mandatory confidentiality declaration signing, branded reception experience, conflict-of-interest watchlists, ISO 27001 certified platform, EU data hosting by default and GDPR compliant. The right baseline for SRA, ISBA and ISO 27001 audits.
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Can Vizito require visitors to sign a confidentiality declaration at every check-in?
Yes. You can attach your firm’s current confidentiality declaration (in 30+ languages) and require every client, counterparty or contractor to sign it digitally before check-in completes. The signed copy is stored against the visit, exportable as PDF, and you can require re-acceptance whenever the declaration is updated.
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Does Vizito support conflict-of-interest watchlists?
Yes. You can flag specific names or organisations so reception is alerted the moment a flagged person attempts to check in. Useful for conflict checks, persona non grata management and visitor risk. The watchlist is per-firm, not shared with other Vizito customers.
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Can different visitor types sign different declarations?
Yes. You can configure different check-in flows per visitor type (client, counterparty, witness, contractor, candidate). Each flow can require its own set of declarations and capture different data, all from the same kiosk.
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Is Vizito GDPR compliant for client visitor data?
Yes. Vizito is built in Europe, hosted in EU data centres by default and ISO 27001 certified. Visitor records are automatically purged after a retention period you choose, consent is captured at check-in, and right-to-be-forgotten requests can be processed from the dashboard. A signed Data Processing Agreement is available.
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Does Vizito integrate with Microsoft 365 and Teams?
Yes. Vizito syncs hosts from Microsoft Entra ID, sends host notifications via Microsoft Teams (or email/SMS), and supports SAML SSO for staff. Native integrations also include Google Workspace, Slack and a public REST API.
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How much does Vizito cost for a law firm?
Vizito starts at €29.95 per office per month with every feature included. There is a free 14-day trial with no credit card required. For firms with multiple offices, contact us for volume pricing.
