For pharma, biotech and life sciences
Best Visitor Management System for Pharmaceuticals and Life Sciences
Vizito is the visitor management system built for pharmaceutical and life sciences companies. Every contractor, auditor, supplier and visitor signs in in under 30 seconds, signs your current confidentiality and GxP-area access protocols, and receives a printed badge that QA can verify at a glance. Tamper-evident visitor logs support GxP audits, multi-site rollout takes minutes, and the platform is ISO 27001 certified and GDPR compliant - the right baseline for GMP, GDP and customer security audits.
GxP and compliance
Audit-ready visitor management for regulated facilities
Pharma facilities operate under GxP and customer-audit regimes that demand auditable evidence of every person who enters a controlled area. Vizito produces that evidence automatically - signed protocols, time-stamped check-in/out, host, badge issued.
Key GxP and Compliance Features
Tamper-evident logs, signed declarations, audit exports.
ISO 27001 certified
Independently audited security management system. Speeds up customer security audits.
Tamper-evident logs
Visitor records are append-only and time-stamped. Edits are tracked. Auditors get a clean trail.
Signed GxP declarations
Attach gowning, area-access and confidentiality declarations and require every visitor to sign before check-in completes.
Audit-ready exports
Export complete visitor logs for any date range, site or visitor type. CSV/Excel for auditors and inspectors.
Per-area visitor logs
Each GxP area has its own log. Inspectors get area-scoped evidence without sifting through the whole site.
Custom retention
Configure retention per record type to match your archive obligations (often 5-15 years for GxP).
Contractor management
Contractor onboarding without spreadsheets
Most pharma sites work with dozens of recurring contractors: equipment vendors, calibration teams, cleanroom maintenance. Vizito turns repeat sign-in into a one-tap operation while still capturing all the evidence.
Key Contractor Management Features
Pre-registered, signed-up, badged in seconds.
Pre-registration
Send pre-visit invitations so contractors complete data, sign declarations and confirm scope of work before arrival.
Returning-visitor recognition
Recurring contractors are recognised automatically. Repeat sign-in is a single tap, with declarations re-acknowledged on a schedule.
Multi-day visits
Long-running contractor jobs can be checked in once and tracked across multiple days against the same visitor record.
Vendor logbooks
Filter visitor logs by vendor company for invoice reconciliation and vendor performance reviews.
Badge printing
Printed badge per visit with contractor name, vendor, host, date and a colour-coded label. Easy for QA to verify.
Active Directory SSO
Sync hosts from Microsoft Entra ID and authenticate staff via SSO.
Privacy and data residency
GDPR/AVG compliant by design
Visitor data in pharma facilities includes contractors, suppliers, regulators and recruitment candidates. Vizito’s EU-native architecture handles all of it under GDPR by default.
Key Privacy Features
EU-hosted, ISO 27001 certified, signed DPA available.
EU data hosting
Visitor records stored in EU data centres (Frankfurt and Amsterdam) by default. Signed DPA available.
ISO 27001 certified
Independently audited security management system covering all of Vizito. Provide the certificate during vendor onboarding.
Right-to-be-forgotten
Process erasure requests from one screen. Search and remove all matching records on request.
Automatic data retention
Configure custom retention per record type and Vizito will purge automatically.
Consent capture
Capture explicit consent at check-in, with legal text and timestamp stored against the record.
Sub-processor list
Public sub-processor list, advance notice on changes - the transparency procurement teams expect.
Frequently asked questions
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What is the best visitor management system for pharmaceutical and life sciences companies?
Vizito is consistently rated among the best visitor management systems for pharma (4.9/5 on Capterra). It provides tamper-evident, time-stamped visitor logs per GxP area, signed declarations at every check-in, ISO 27001 certified platform, EU data hosting by default, and audit-ready exports - the right baseline for GMP, GDP and customer security audits.
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Is Vizito's visitor log GxP-audit ready?
Yes. Visitor records are append-only, time-stamped, and every edit is logged. Signed declarations (gowning, area access, confidentiality) are stored against each visit and exportable as PDF. You can export the complete log for any date range, area or visitor type in CSV/Excel for auditors. Combined with ISO 27001 certification on the platform, this is a strong baseline for GxP and customer audits.
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Can visitors and contractors sign confidentiality and area-access declarations at check-in?
Yes. You can attach as many confidentiality declarations, gowning protocols or area-access agreements as you need (in 30+ languages). Visitors and contractors review and sign each one digitally before check-in completes, and the signed copy is stored against their visitor record. You can require re-acceptance on a schedule.
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Does Vizito support multiple pharma sites and GxP areas?
Yes. Vizito is built for multi-site operations. Each site has its own visitor log, declarations and branding, and within a site you can scope visitor records to specific GxP areas. You manage everything from one dashboard.
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Is Vizito GDPR compliant for pharma visitor data?
Yes. Vizito is built in Europe, hosted in EU data centres by default and ISO 27001 certified. Visitor records are automatically purged after a retention period you choose (often 5-15 years for GxP), consent is captured at check-in, and right-to-be-forgotten requests can be processed from the dashboard. A signed Data Processing Agreement is available.
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Can recurring contractors be pre-registered and recognised automatically?
Yes. Recurring contractors are saved as returning visitors so repeat sign-in is a single tap, with declarations re-acknowledged on a schedule you configure (for example annually). Long-running contractor jobs can be checked in once and tracked across multiple days against the same visitor record.
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How much does Vizito cost for a pharma site?
Vizito starts at €29.95 per site per month with every feature included. There is a free 14-day trial with no credit card required. For pharma groups with multiple sites, contact us for volume pricing.
