For logistics, warehousing and supply chain
Best Visitor Management System for Logistics and Supply Chain
Vizito is the visitor management system built for logistics and supply chain operations. Drivers, hauliers, contractors and visitors check in at the gatehouse or warehouse in under 30 seconds, sign the site rules and PPE protocols digitally, and get a printed badge that warehouse and yard staff can verify at a glance. Multi-warehouse rollout takes minutes, live emergency lists support evacuations, and the platform is ISO 27001 certified and GDPR compliant - the right baseline for AEO, TAPA and customer security audits.
Security
Security, guaranteed
Making the supply chain more secure by tracking large volumes of drivers and suppliers in an efficient way.
Key Security Features
Use real-time notifications, provide QR-codes for accessing protected areas, require legal signatures to protect and secure your supply chain.
Identify people
Each visitor gets time-stamped by Vizito during check in and check out making identification easy.
Capture signatures
Ideas and processes are secured by requiring visitors to sign NDAs or other documents during pre-check-in.
Hello, Hola, ...
Vizito supports 30+ languages making sure the check in process is clear, no matter where you are from.
Label everything
Print out a label when someone checks in to help easily identify people.
Provide access codes
Automatically generate QR codes that provide access to certain areas of your workspace.
Automated notifications
Send real-time alerts to your host when people check in.
Privacy
Protect data and privacy
Worldwide, privacy has been the focus of regulatory principles, like the GDPR in Europe. Vizito helps you stay compliant
Key Privacy Features
Add additional privacy layers to your current processes, and customize data storage and requests to be forgotten based on individual needs.
One view to rule them all
Vizito offers a real-time dashboard that allows you to monitor and inspect the most recent activities happening across all locations, from one single page.
Data privacy and GDPR
All of the data stored within Vizito, whether it be from your visitors, your employees or your billing details. They are all stored in a secure way that is fully GDPR compliant
Historical data
Vizito offers extensive options for saving historical data. You can decide for which period of time the data will be stored and you can always access your data using our visitor log, API or export features (CSV or Excel).
More insight
Configure additional mandatory questions that your suppliers and drivers have to complete. That way you make sure that your processes are correctly followed.
Disaster inspires ingenuity
Make a list of everyone that is checked in using the emergency list feature, and send a text message to them all in case of an emergency. This feature is required by law in many areas and supports a secure and auditable process.
Digital document signing
Vizito encourages guests to sign contracts, such as NDA agreements, security guidelines on the tablet upon check in. These documents are stored securely with the visitor records.
Efficiency
Work smarter
Making the supply chain much more efficient by streamlining processes and introducing automation for manual tasks.
Key Efficiency Features
Reduce waiting times and internal costs by using our extensive features that improve efficiency.
Analyze data
Reports and statistics are presented in an easy-to-use way. This allows you to track suppliers, drivers and visitor attendance and gain key learnings to better allocate your resources.
Easy auditing
Look up and export data for specific persons while meeting audit control requirements. Our reports can be filtered on any data provided during check in.
Clearly instructed
The Vizito app offers clear instructions to your suppliers, drivers and visitors and can greet them in their own language.
Self-service
Your suppliers, drivers and visitors can check themselves in on the tablet or use their own smartphone.
Time is up
Automatically check out people on-site after a certain amount of time. You have fine-grained control over the time that visitors are expected to stay.
Been here
Your visitors can quickly regain access to your location by automatically saving them as a recurring and pre-registered visitor.
Frequently asked questions
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What is the best visitor management system for logistics and warehousing?
Vizito is consistently rated among the best visitor management systems for logistics (4.9/5 on Capterra). It is built for the high-throughput reality of gatehouses, warehouses and distribution centres: drivers check in in under 30 seconds via QR or gatehouse tablet, sign site rules and PPE protocols, and get a badge that yard staff can verify at a glance. Live evacuation lists per warehouse, multi-site rollout from one dashboard, ISO 27001 certified and GDPR compliant - the right baseline for AEO and TAPA audits.
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Can drivers check in at the gatehouse without leaving the cab?
Yes. Drivers can scan a printed QR code at the gatehouse with their own phone, enter their haulier and load reference, sign the site rules and get a digital badge - without leaving the cab or touching a shared kiosk. Pre-registered drivers (booked via your TMS) are recognised automatically, so repeat check-in is a single tap.
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Does Vizito support multiple warehouses or DCs?
Yes. Vizito is built for multi-site operations. Each warehouse or DC has its own visitor log, site rules and branding, but you manage them all from one dashboard. Rolling out a new site takes about 10 minutes, and you can clone site rules from an existing location.
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How does Vizito help with AEO and TAPA audits?
Vizito provides an auditable trail of every driver, contractor and visitor who entered each site, the documents they signed, and the times they checked in and out. Reports can be filtered by site, date and visitor type and exported as CSV or Excel for the auditor. Combined with ISO 27001 certification, this removes a common AEO/TAPA pain point.
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Is Vizito GDPR compliant for logistics visitor data?
Yes. Vizito is built in Europe, hosted in EU data centres by default and ISO 27001 certified. Visitor records are automatically purged after a retention period you choose, consent is captured at check-in, and right-to-be-forgotten requests can be processed from the dashboard. A signed Data Processing Agreement is available.
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Can Vizito integrate with our TMS or WMS?
Yes. Vizito offers a REST API, webhooks and native integrations with Microsoft 365, Google Workspace, Active Directory, Slack and Microsoft Teams. You can push driver pre-registrations from your TMS into Vizito, and push check-in events back into your WMS or yard management system.
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How much does Vizito cost for a warehouse?
Vizito starts at €29.95 per site per month with every feature included. There is a free 14-day trial with no credit card required. For 3PL/4PL groups running 5+ sites, contact us for volume pricing.
