For ministries, agencies, municipalities and public sector

Best Visitor Management System for Government and Public Sector

Vizito is the visitor management system built for government and public sector buyers. Citizens, contractors, suppliers and visiting delegations sign in in under 30 seconds, sign your current security and confidentiality declarations, and receive a printed badge that security can verify at a glance. ISO 27001 certified, GDPR compliant, hosted in EU data centres by default, transparent published pricing - the right baseline for NIS2, ISO 27001 and public-procurement security requirements.

Best Visitor Management System for Government and Public Sector
 

Security and compliance

Public sector compliance, out of the box

Public sector procurement leans heavily on certifications, data residency and audit evidence. Vizito provides all three by default - so the security questionnaire becomes a one-page response, not a six-month negotiation.

Security and compliance

Key Security and Compliance Features

Certifications, EU hosting, audit-ready logs.

ISO 27001 certified

Independently audited security management system. Critical for public-sector procurement.

EU data hosting

Visitor records stored in EU data centres (Frankfurt and Amsterdam) by default. Signed DPA available.

NIS2 ready

Tamper-evident visitor logs per site, signed declarations, live emergency lists - the evidence NIS2 supervisors look for. See our NIS2 page.

Transparent pricing

All plans published on the pricing page. No sales-required quote. Suitable for transparent public procurement.

Watchlist and screening

Flag specific names so reception is alerted on check-in. Useful for protective security and persona non grata management.

Active Directory SSO

Sync hosts from Microsoft Entra ID and authenticate staff via SSO. Aligns visitor management with your IAM.

Citizen and visitor experience

Professional welcome for citizens and delegations

Public sector reception desks handle a wide range of visitors: citizens, contractors, journalists, foreign delegations. Vizito makes every check-in fast, branded and accessible.

Citizen and visitor experience

Key Visitor Experience Features

Multilingual, accessible, branded.

31 languages

Sign-in flow in 31 languages so foreign delegations and citizens check in in their own language.

Accessibility

High-contrast kiosk theme, screen-reader-friendly mobile check-in, large-tap targets. WCAG-aligned.

Self-service

Citizens check themselves in on a kiosk or their own phone. Reception focuses on people who need help.

Branded badges

Printed badges with your department’s branding, visitor name, host and date. Easy to verify on every floor.

Pre-registration

Send pre-visit invitations so visiting delegations arrive to a personalised welcome screen.

Multi-site dashboard

Run multiple ministries, agencies or municipal sites from one dashboard. Each has its own log and branding.

Audit and operations

Auditable evidence for every visit

Government auditors and inspectors look for tamper-evident logs, signed declarations and a clear chain of custody. Vizito produces all of that automatically - no manual reconciliation required.

Audit and operations

Key Audit Features

Time-stamped, exportable, signed.

Tamper-evident logs

Visitor records are append-only and time-stamped. Edits are tracked. Auditors get a clean trail.

Signed document storage

Every signed NDA, security declaration or visitor policy is stored against the visit and exportable as PDF.

Custom retention

Configure retention per record type to match your archive and GDPR obligations.

Granular reporting

Filter by site, date, host or visitor type. Export to CSV or Excel for the auditor.

Emergency list

Live evacuation list per site with one-tap SMS to every checked-in person. Required for business continuity reviews.

API and webhooks

Push visitor events into your SIEM, IAM or records-management platform via the REST API and webhooks.

Frequently asked questions

  • What is the best visitor management system for government and public sector?

    Vizito is consistently rated among the best visitor management systems for public sector (4.9/5 on Capterra). It meets the typical public-sector procurement requirements out of the box: ISO 27001 certified, EU data hosting by default, transparent published pricing, tamper-evident audit logs, signed declarations and NIS2-ready evidence. The right baseline for ministries, agencies and municipalities.

  • Does Vizito support NIS2 visitor management obligations?

    Yes. NIS2 requires essential and important entities (including public administration) to control and log physical access to facilities that support critical services. Vizito provides an auditable trail of every visitor, signed declarations, time-stamped check-in/out and live emergency lists per site - exactly the evidence NIS2 supervisors look for. See our dedicated NIS2 visitor management page.

  • Is Vizito ISO 27001 certified and GDPR compliant?

    Yes. Vizito holds an independently audited ISO 27001 certificate covering the full security management system. The platform is built in Europe, hosted in EU data centres by default and GDPR is a foundational requirement. A signed Data Processing Agreement is available, along with sub-processor lists and pen-test summaries on request.

  • Where is government visitor data hosted?

    By default, all visitor data is stored in EU data centres (Frankfurt, Germany and Amsterdam, Netherlands). For specific national requirements (for example: country-specific data residency), contact us about region-specific deployment.

  • Does Vizito support transparent public procurement?

    Yes. All pricing is published on the pricing page with no sales-required quote, so procurement teams can include Vizito in transparent tender evaluations. Vizito is also listed on multiple public-sector software marketplaces.

  • Can Vizito integrate with our Active Directory and SSO?

    Yes. Vizito syncs hosts from Microsoft Entra ID (formerly Azure AD) and Google Workspace, supports SAML SSO for staff and offers webhooks/REST API to push events into your IAM, SIEM or records-management platform.

  • How much does Vizito cost for a government department?

    Vizito starts at €29.95 per site per month with every feature included. There is a free 14-day trial with no credit card required. For ministries, agencies and municipalities with many sites, contact us for volume pricing under your framework agreement.

 
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