For schools, colleges and universities
Best Visitor Management System for Schools and Universities
Vizito is the visitor management system built for schools and universities. Every parent, contractor, supplier and visitor signs in in under 30 seconds, gets a clearly visible badge that staff can verify at a glance, and is tied to a safeguarding-friendly visitor log. Multi-campus rollout takes minutes, live evacuation lists support fire drills and lockdowns, and the platform is ISO 27001 certified and GDPR compliant - the right baseline for KCSiE, GDPR/AVG and equivalent safeguarding obligations in any EU country.
Efficiency
Work smarter
Making education much more efficient by streamlining processes and introducing automation for manual tasks.
Key Efficiency Features
Reduce waiting times and internal costs by using our extensive features that improve efficiency.
Analyze data
Reports and statistics are presented in an easy-to-use way. This allows you to track visitors, students and teachers attendance and gain key learnings to better allocate your resources.
Easy auditing
Look up and export data for specific persons while meeting audit control requirements. Our reports can be filtered on any data provided during check in.
Clearly instructed
The Vizito app offers clear instructions to your visitors, students and teachers and can greet them in their own language.
Self-service
Your visitors, students and teachers can check themselves in on the tablet or using their own smartphone.
Time is up
Automatically check out people on campus after a certain amount of time. You have fine-grained control over the time that people are expected to stay.
Been here
Your students, guardians and teachers can quickly regain access to your location by automatically saving them as a recurring and pre-registered person.
Branding
Highlight your brand
With the vast amount of information available to students today, the competition between universities and high schools has never been higher. Stand out using Vizito.
Key Branding Features
Focus on what exactly makes your education different and build a brand identity around that. Vizito will reflect your brand identity and position itself as being a professional part of your registration process.
Make it yours
Customize the kiosk screens, button colors and text messages to emphasize your brand identity and offer a professional look and feel.
Professional look
A great first impression, starting with email invitations in your own house-style. Embed information, PDF attachments and your address information within the check in flow.
Hello, Hola, ...
Vizito supports 30+ languages to help students from all over the world feel at home.
Custom flows
Set the right tone by tweaking the messages that visitors receive when they check in. Email and SMS notifications can also be customized to your branding.
Personal badges
Print out a badge when your teacher, student, guardian or staff checks in to easily differentiate between people at your locations.
Document layouts
Set up branded contracts, such as NDA agreements, security guidelines and let visitors sign them digitally upon check in. These documents are stored securely together with the visitor records.
Security
Security, guaranteed
Making education facilities more secure by tracking large volumes of students, teachers, guardians and staff in an efficient way.
Key Security Features
Use real-time notifications, provide QR-codes for accessing protected areas, require legal signatures to protect and secure your educational facilities.
Identify people
Each visitor gets time-stamped by Vizito during check in and check out making identification easy.
Capture signatures
Ideas and processes are secured by requiring visitors to sign NDAs or other documents during pre-check-in.
Speedy recovery
Vizito enables easy contact tracing for anyone that reports symptoms. You can quickly identify and contact anyone they might have been in contact with over the last weeks.
Label everything
Print out a personal badge when someone checks in to help easily identify people.
Provide access codes
Automatically generate QR codes that provide access to certain areas of your school or university.
Automated notifications
Send real-time alerts to your host when people check in.
Frequently asked questions
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What is the best visitor management system for schools and universities?
Vizito is consistently rated among the best visitor management systems for education (4.9/5 on Capterra). It is purpose-built for school environments where parents, contractors, supply teachers and visitors sign in across one or many campuses every day. Key advantages: clearly visible safeguarding badges, signed safeguarding/safer-recruitment declarations at check-in, live evacuation lists for fire drills and lockdowns, multi-campus rollout from one dashboard, ISO 27001 certified and GDPR compliant.
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Does Vizito print safeguarding-friendly visitor badges?
Yes. Vizito automatically prints a badge with the visitor’s name, photo (optional), the staff member they are visiting, the date and a colour-coded label (visitor, contractor, supply teacher, parent). Staff can verify at a glance that anyone in the building is signed in, and badges can include site rules or safeguarding reminders.
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Can contractors sign safeguarding or DBS declarations at check-in?
Yes. You can attach any safeguarding declaration, DBS confirmation or supplier code of conduct, and require contractors to sign it digitally at every check-in. Signed copies are stored against the visitor record and can be exported for inspections.
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Does Vizito support multiple campuses or schools in a trust?
Yes. Multi-academy trusts and university groups manage every campus from one dashboard. Each campus has its own visitor log, branding and safeguarding documents, but headteachers and visiting staff can be granted cross-campus access. Rolling out a new campus takes about 10 minutes.
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How does Vizito help with fire drills and lockdowns?
Vizito keeps a live list of everyone currently checked in to a campus, broken down by visitor type. If you trigger an evacuation, staff see exactly who is in the building, can mark each person as ’evacuated’ and Vizito can send an SMS to every checked-in visitor with the meeting point. The same flow supports lockdown procedures.
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Is Vizito GDPR compliant for school visitor data?
Yes. Vizito is built in Europe, hosted in EU data centres by default and ISO 27001 certified. Visitor records are automatically purged after a retention period you choose, consent is captured at check-in, and right-to-be-forgotten requests can be processed from the dashboard. A signed Data Processing Agreement is available for the school or trust.
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How much does Vizito cost for a school?
Vizito starts at €29.95 per campus per month with every feature included. There is a free 14-day trial with no credit card required. For multi-academy trusts and university groups, contact us for volume pricing.
