--- title: "Visitor Management System & Visitor Sign-In App | Vizito" description: "Vizito visitor management system: digital check-in, badge printing, host notifications. GDPR compliant, ISO 27001 certified. Free trial." url: https://vizito.eu/ language: en --- # Vizito - The Visitor Management System for Modern Workplaces ## Trusted by 2000+ workplaces. Go paperless in under 10 minutes with Vizito - digital check-in, host notifications, badge printing, and GDPR compliance in one platform. New here? [Read our complete guide: what is a visitor management system?](https://vizito.eu/visitor-management-system/). Hosted in Europe [ISO 27001 Certified](https://vizito.eu/iso_27001_certificate) GDPR compliant [245+ reviews](https://vizito.eu/reviews/) Set up in minutes Try for free or book a demo Trusted by 2,000+ companies in 80 countries "An amazing experience - we now use Vizito across 55 European locations." \- Tim C., IT Manager, Transportation Industry ![Youtube video Vizito visitor management](https://vizito.eu/images/youtube_preview.webp) ## Already welcomed over 10 million visitors Our customers have made great impressions on their visitors at over 2000 locations around the globe. ## Enterprise-Grade Security and Compliance Vizito meets the highest standards for data protection and cybersecurity. ### ISO 27001 Certified Independently audited and certified according to the [ISO/IEC 27001](https://www.iso.org/standard/27001) standard for information security management, ensuring your visitor data is protected by internationally recognized standards. ### GDPR Compliant Fully compliant with the [EU General Data Protection Regulation (GDPR)](https://vizito.eu/gdpr-visitor-management-system/). Built-in consent collection, customizable data retention policies, and visitor data deletion on request. ### NIS2 Ready Aligned with the [EU NIS2 Directive](https://vizito.eu/nis2-visitor-management/) for cybersecurity. All data hosted in Europe with encryption, monitoring, and incident response procedures in place. ### Vizito, Highly Customizable Vizito is perfect for offices, schools, logistics facilities, construction sites, and across [many other industries](https://vizito.eu/industries/). Our sign-in app can be tailored to the specific needs and requirements of a business or organization. You can configure settings such as fields to be captured, badge printing, agreements, privacy policy, photo capture, and more. Our visitor registration app is brandable and gives you the ability to customize it to fully represent your brand. You can add your logo and choose your brand colors to create a professional and consistent look, which can help make a great first impression on visitors. ![Vizito, Highly Customizable](https://vizito.eu/images/landingpages/vizito-mockup.webp?width=1100) ## How the Vizito Sign-In App Works Replace the pen-and-paper sign-in process with front desk automation that handles visitor registration, host notifications, and badge printing. Signing in visitors with a tablet, visitor kiosk, or QR code is much faster and more efficient, especially with the pre-registration feature. Our digital visitor logbook gives you a complete audit trail of every visit. Want the full category overview? Read our guide: [what is a visitor management system?](https://vizito.eu/visitor-management-system/) ![Tablet click](https://vizito.eu/images/landingpages/tablet_click.webp?width=300) The visitor signs themselves in using the device (or through contactless sign-in), fills in the form, signs agreements, and claims the printed badge. ![Mobile notification](https://vizito.eu/images/landingpages/mobile_notification.webp?width=300) The host (employee) gets instantly notified of the visitor’s arrival via Email, SMS, Teams, or Slack. ![Handshake](https://vizito.eu/images/landingpages/handshake.webp?width=300) In a short amount of time, the guest is warmly greeted and welcomed by their host. ![Thank you and sign out](https://vizito.eu/images/landingpages/thank_you_sign_out.webp?width=300) The visitor signs out by searching their name on the system and optionally fills in a visitor satisfaction survey. ## Digital Reception Software That Works With Your Team Vizito will transform your reception area into a modern digital front desk. Some fear that visitor management software will replace [real-life receptionists](https://vizito.eu/blog/the-top-10-skills-that-every-receptionist-needs/) or overcomplicate the sign-in process, however, these are both [myths](https://vizito.eu/blog/5-myths-about-digital-visitor-management/). While visitor sign-in software can reduce costs for smaller companies, it is actually best used in combination with a receptionist. Receptionists have heavy workloads and automating repetitive tasks will allow them to prioritize providing a warm welcome and offering assistance with questions. Our customers also often get compliments on how [easy and intuitive](https://vizito.eu/blog/how-to-get-started-with-digital-visitor-registration-in-less-than-30-minutes/) it is for their visitors to use our self-service kiosk. At the same time, you can keep track of your visitors and make data-driven decisions to improve the overall visitor experience with minimal effort. ## Why Choose Vizito as Your Visitor Management System? Vizito is a cloud-based visitor management system that replaces traditional pen-and-paper visitor logbooks with a modern visitor sign-in app that makes a great first impression. Set up in under 10 minutes, no IT project required. Vizito provides a real-time overview of everyone on-site, sends automatic host notifications, triggers emergency alerts, and much more. Think of it as a virtual receptionist that handles the entire check-in flow while your team focuses on higher-value work. New to the category? [Read our complete guide: what is a visitor management system?](https://vizito.eu/visitor-management-system/). ## Who Needs a Visitor Sign-In App? [Any organization that receives visitors](https://vizito.eu/industries/) benefits from front desk automation. It is a common misconception that visitor tracking software is only for larger enterprises. A self-service visitor kiosk helps both the visitor and the company save time, making it especially valuable for small to medium-sized businesses with limited reception staff. If you are not sure if it is the right choice for you, read on to learn more about the benefits, how it works, and its key features. For the bigger picture, see our complete guide: [what is a visitor management system?](https://vizito.eu/visitor-management-system/) ## What are the Benefits? ###    Save Time and Resources [Make the sign-in process easy](https://vizito.eu/efficiency/) for everyone involved. Your staff can use their time and energy to focus on more value-adding tasks while your visitors are still welcomed into your office in an exceptional way. By digitizing the workflow, these systems can streamline the sign-in process and eliminate the need for manual data entry, resulting in reduced wait times for visitors. ###    Make a Great First Impression Impress your visitors from the moment they enter with a seamless sign-in experience on a modern registration app that [reflects your brand identity](https://vizito.eu/branding/). With a VMS, visitors can pre-register before they arrive, so they know what to expect when they come on-site. Once they arrive, they can check in easily with a self-service kiosk or a tablet. The process is quick and efficient, saving visitors time and hassle, and ensuring they feel welcome and valued. ###    Gain visibility and control With a digital VMS, you can accurately track and audit visitor activity. Compared to [paper logbooks](https://vizito.eu/blog/replace-paper-visitor-log-2023/), there is better visibility and control over who is on the premises at any given time. By capturing and storing visitor information, these systems can provide valuable insights into visitor behavior, including how frequently visitors come and go, and how long they stay. ###    Manage and Protect Data In terms of managing data, digital visitor registration solutions can help [protect the data](https://vizito.eu/legal/) of visitors by eliminating the need for paper logbooks. These sign-in sheets are visible to other people and can potentially expose the information of your other visitors. VMS can help you be in compliance with requirements and privacy regulations like [GDPR](https://vizito.eu/blog/gdpr-visitor-management/). According to the [European Data Protection Board](https://www.edpb.europa.eu/edpb_en), organizations processing visitor data must implement appropriate technical and organizational measures. ###    Increase Safety and Security Be at ease knowing that you are in a [secure place](https://vizito.eu/security/) with visitor screening and measures in case of emergency. Enhance visitor safety during a mass evacuation by preventing panic and alerting visitors promptly to promote calmness. Demonstrate that health and safety are a priority in your company by offering [contactless sign-in](https://vizito.eu/contactless-visitor-registration/) options to keep your workplace hygienic and minimize physical contact. ###    Standardize Across Locations Customize your VMS to reflect the needs of your [different locations](https://vizito.eu/visitor-management-multiple-locations/) while still providing a consistent check-in process and a standardized framework for managing visitors. Ensure you have a centralized record of visitor activity across all locations to help with compliance and reporting requirements. Perfect Solution - deployed across 55 European locations We have an amazing experience with this application Vizito and we now use it in **55 locations in Europe** and maybe expanding over more sites. The support is also perfect and when the system is running we do not have any more support needed. Tim C. | Senior IT employee, Transportation/Trucking/Railroad Industry ## Features of the Vizito Visitor Sign-In App Our visitor sign-in software includes all the features you need to automate your front desk and keep your workplace secure. ### Automatic Notifications Hosts instantly receive a notification when a visitor arrives so no one will be unnoticed or unattended. ### Visitor Screening After being notified, hosts can also approve or reject visitors upon signing in. ### Multi-Language Support Welcome your visitors in their own language. Vizito supports [31 languages](https://vizito.eu/faq/)! ### Emergency Alerts Alert all your visitors in case of an emergency and have a record of who is on-site. ### Contactless Sign In Let visitors check in from their own smartphone using a QR code - hygienic, fast, and fully touchless. ### Badge Printing Use printed badges to easily identify the visitors who are in your building. ### Agreements Have visitors sign company agreements and policies or watch your instructional videos before entering. ### Privacy Policy Customize your own privacy policy and comply with all the privacy regulations. ### Pre-registration Send an invitation to your visitors and allow them to pre-register and complete the form on the go. ### Wallet Pass Invited visitors add their visit to Apple Wallet or Google Wallet. The pass holds the same QR code your reception scans and appears on their lock screen when they arrive. Product, Service and Price all A+++ Vizito has allowed me to pre-register the service user of my project as well as my volunteers and staff team. Vizito allows me to keep the people who use the building safe, allows me to report on usage, and allows me to **track and trace visitors down to the minute**. It is beyond easy to use, I can add and change parameters very easily and have been able to make it look like our own app with the branding, etc. I tried a few others before finding Vizito and I am so glad I did, you won’t regret using this. Robin A. | CEO ## Seamless integrations with your favorite apps ### Microsoft Entra ID Sync your colleagues automatically. ### Microsoft Teams Instant visitor arrival notifications. ### Slack Get notified in your Slack channels. ### Microsoft Bookings Streamline appointment scheduling. ### Aerohive Automatic guest Wi-Fi tokens. ### Webhooks Connect to any system automatically. ### REST API Build custom integrations. [Discover all Vizito integrations →](https://vizito.eu/integrations/) ## Frequently Asked Questions - ### How long does it take to implement? Normally with Vizito, you can [get started in less than 30 minutes](https://vizito.eu/blog/how-to-get-started-with-digital-visitor-registration-in-less-than-30-minutes/). Depending on the complexity of your company’s requirements and configuration, this timeline can vary. Another big thing to consider as well is acquiring the hardware and internal approval process. - ### What hardware do I need? You would need a tablet or computer (Vizito supports Apple, Android, or any browser-based kiosk) and a tablet mount to secure the device. If your company requires badge printing, then you would also need a label printer. To help you select hardware, we have listed our [recommended hardware](https://vizito.eu/hardware/) on this page. - ### How much does Vizito cost? Visitor management systems typically range from free basic plans to enterprise pricing. Vizito offers three tiers starting at €29.95/month (billed annually) for Standard, €59.95/month for Pro, and €99.95/month for Enterprise. All plans include a 14-day free trial with no credit card required. The total cost depends on the number of visitors you welcome monthly and the features you need. [See our pricing page](https://vizito.eu/pricing/) for full details. - ### Is Vizito GDPR compliant? Yes. Vizito is fully GDPR compliant and ISO 27001 certified. All data is hosted in Europe, and the system includes built-in privacy features such as customizable data retention policies, consent collection during check-in, and the ability for visitors to request data deletion. You can configure your own privacy policy and comply with all relevant privacy regulations. [Learn more about our security and compliance](https://vizito.eu/security/). - ### Can Vizito integrate with access control systems? Yes. By connecting Vizito’s API with your access control system (ACS), you can automate visitor access based on visitor type, duration of stay, or specific zones in your building - all while maintaining a detailed log of entry and exit activity. With ID card scanning, the check-in process becomes even smoother, eliminating manual data entry and enabling faster check-ins for returning visitors. [See all integrations](https://vizito.eu/integrations/). ### Want to learn more? Download our detailed brochure to learn about streamlined visitor check-ins, enhanced security measures, and how our system integrates seamlessly with your existing infrastructure. ![Vizito PDF document](https://vizito.eu/images/landingpages/visitor_management_pdf.webp) ## Do you have more questions? [Book a meeting or short demo](https://source.vizito.eu/schedule-demo) on Vizito, let us discuss together your requirements and the possibilities within our visitor registration system. ## Customer Reviews 4.9 / 5  ·  Based on 245 verified reviews "Fast, helpful chat support." **Maren S** ### Vizito Makes Visitor Registrations Clear and Effortless "Vizito is easy to use and gives a clear, straightforward overview of visitor registrations." **Oksana R** Business Support Officer ### Excellent. "Practicality, simple interface." **beatrice g** IMPIEGATA Plastics [See all reviews →](https://vizito.eu/reviews/) ## Recent blog posts [![post-thumb](https://vizito.eu/images/blog/visitor-management-data-residency-servers.webp?width=600) Sep 21, 2026 Where is your visitor data stored? A visitor management data residency checklist for European organizations](https://vizito.eu/blog/visitor-management-data-residency/) [![post-thumb](https://vizito.eu/images/blog/truck-driver-digital-check-in-logistics-gate.webp?width=600) Sep 07, 2026 Truck driver check-in: how to prevent waiting times at the gate](https://vizito.eu/blog/truck-driver-check-in/) [![post-thumb](https://vizito.eu/images/blog/human-receptionist-digital-check-in.webp?width=600) Aug 24, 2026 Will AI Replace Receptionists?](https://vizito.eu/blog/will-ai-replace-receptionists/) [![post-thumb](https://vizito.eu/images/blog/audit-ready-visitor-logs.webp?width=600) Aug 10, 2026 Always Audit-Ready with Visitor Logs: A Checklist for ISO 27001, NIS2, GxP and Customer Audits](https://vizito.eu/blog/audit-ready-visitor-logs/) [![post-thumb](https://vizito.eu/images/blog/digital-reception-visitor-management.webp?width=600) Jul 17, 2026 8 Practical Tips for a Successful Visitor Management Strategy](https://vizito.eu/blog/visitor-management-strategy-tips/) [![post-thumb](https://vizito.eu/images/blog/visitor-policy-front-desk.webp?width=600) May 28, 2026 Visitor Management Policy: How to Write One \[Free Template\]](https://vizito.eu/blog/visitor-management-policy-template/)