Data Protection
Built for GDPR Compliance From the Ground Up
The General Data Protection Regulation (GDPR) requires organizations to protect visitor data with appropriate technical and organizational measures. Traditional paper logbooks expose visitor information to other guests and lack the security controls that GDPR demands. Vizito is a visitor management system built for GDPR compliance, with all data hosted exclusively in European data centers, end-to-end encryption, and ISO 27001 certification.
Unlike US-based visitor management solutions that transfer data outside the EU, Vizito keeps your visitor data within European borders, eliminating complex data transfer agreements and ensuring compliance with the European Data Protection Board guidelines.
Consent Management
Automated Consent Collection During Check-In
GDPR Article 6 requires a lawful basis for processing personal data. With Vizito, you can configure your visitor registration flow to collect explicit consent before any data is stored. Visitors see your privacy policy and sign agreements digitally as part of the check-in process - creating a timestamped, auditable record of consent.
You control exactly what data is collected, which agreements are presented, and how consent is recorded. Whether visitors check in via a tablet kiosk, their own smartphone using a QR code, or through pre-registration, GDPR consent is always part of the workflow.
Data Retention
Automated Data Retention and Deletion Policies
GDPR’s data minimization principle (Article 5) requires that personal data is kept only for as long as necessary. Vizito lets you configure automatic data retention policies that delete visitor records after a period you define - whether that is 30 days, 90 days, or any other timeframe that meets your organization’s legal requirements.
Visitors can also exercise their right to erasure (Article 17) by requesting the deletion of their data. With Vizito’s dashboard, your data protection officer can quickly locate and remove specific visitor records, or export them for a Subject Access Request (SAR) - all within minutes, not hours.
Security Measures
Enterprise-Grade Security for Visitor Data
Vizito is ISO 27001 certified, meaning our information security management system has been independently audited and verified. Your visitor data is protected by TLS encryption in transit, AES-256 encryption at rest, and regular penetration testing. Access controls ensure that only authorized personnel can view visitor records.
We maintain a comprehensive data processing agreement (DPA) that meets GDPR Article 28 requirements. Our security policy details our commitment to protecting your data with the same rigor we apply to our own business operations.
Privacy by Design
Customizable Privacy Controls for Every Visitor Flow
GDPR Article 25 requires data protection by design and by default. Vizito lets you customize exactly which fields are required during visitor check-in - collect only the data you truly need. You can create different registration flows for different visitor types, each with its own set of required fields, agreements, and privacy notices.
Badge printing can be configured to show only the visitor’s first name, keeping personal details private. Photo capture is optional and can be disabled entirely. Every privacy control is configurable per location, giving your data protection team full flexibility over how visitor data is handled across your organization.
Audit and Compliance
Complete Audit Trail for Regulatory Compliance
Demonstrate your GDPR compliance with Vizito’s comprehensive audit capabilities. Every visitor interaction - check-in, consent, badge printing, check-out - is logged with timestamps. Export detailed reports for your Data Protection Officer, or use them during regulatory audits to prove that your visitor management process meets GDPR requirements.
Vizito also supports multi-location deployments, ensuring consistent GDPR-compliant visitor registration across all your sites. Whether you have 1 location or 55 (like some of our customers), the same privacy policies and data handling procedures apply everywhere. Start a free trial to see how Vizito simplifies GDPR compliance for your visitor management.
