23 Office Management tools for 2023

Written by Pieter-Jan - Written: March 2, 2023

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In today’s fast-paced business world, keeping up with tasks, deadlines, and appointments can be a real challenge. But with the numerous office management tools at your disposal, streamlining your workday has never been easier.


What is office management software?

Office management software refers to a suite of digital tools and applications designed to help businesses manage various aspects of their operations, including administrative tasks, workflow management, communication, and collaboration. This software typically includes a range of features, such as document management, task management, email integration, project tracking, and team communication tools.

Office management software can be used to streamline and automate administrative tasks, such as scheduling meetings, managing expenses, and processing invoices. It can also help teams collaborate more effectively by providing a centralized location for file sharing, project management, and team communication.

Overview of office management tools:


From project management to file storage, email management to accounting, there’s a tool for every aspect of running a successful business. But with so many options, it can be hard to know where to start. Which tools truly make your workday a breeze? And which ones aren’t worth spending your money on?

This is why we’ve scoured the market and selected the top 23 office management tools for 2023. These tools will simplify your work and take your productivity to the next level. Are you ready to take control of your workday?


Our 23 favourite office management tools for 2023

Project management software

These tools help you keep track of tasks, deadlines, and resources, and ensure that projects are completed on time and within budget.


1. Trello

Trello is a popular project management tool that uses a card-based system to organize and prioritize tasks. Intuitive and user friendly, it is a great option for teams who are new to project management software


Trello Screenshot




2. Asana

Asana is a comprehensive project management tool that offers a wide range of features, including task management, team collaboration, and project tracking. It is ideal for teams that need a high level of customization and control over their projects.


3. Monday.com

Monday.com is a visual project management tool that uses a drag-and-drop interface to help users manage tasks and deadlines. It is highly customizable and offers a range of integrations, making it a great option for teams that use multiple tools.


File management and storage software

These tools help you to store, organize, and share files and documents electronically.


4. Notion

Notion is a powerful all-in-one workspace app for organizing and managing information, note-taking, project management, and much more. It’s a versatile tool that offers a variety of features, such as boards, calendars, and to-do lists, that can be customized to meet the needs of different users and teams. Notion also offers a variety of integrations with other apps, like Google Drive, Trello, and Slack.


Notion Screenshot




5. Google Drive

Google Drive is a part of the G Suite family from Google. It is a cloud-based file storage and collaboration tool that allows users to store, share, and collaborate on files from anywhere. It is used for creating, storing, and sharing documents, spreadsheets, presentations, forms, and more.


Communication and meeting software

This software allows teams to connect and collaborate remotely. It includes features like instant messaging, video and audio conferencing, screen sharing, and file sharing.


6. Slack

Slack is a messaging and collaboration platform that allows teams to communicate in real-time, share files and integrate with other apps.


Slack Screenshot




7. Teams

Microsoft Teams is a communication and collaboration platform that offers video conferencing, instant messaging, file sharing, and integration with other Microsoft Office apps.


8. Meet

Google Meet is a video conferencing platform that offers high-quality audio and video, screen sharing, and integration with other Google apps.


Calendar and scheduling software

This helps you to manage appointments, meetings, and other events, and to ensure that everyone is aware of their schedules.


9. Google Calendar

Google Calendar is a popular calendar and scheduling tool that allows you to manage your schedule, events, and appointments in one place. It is available for free and integrates seamlessly with other Google tools like Gmail and Google Meet.


10. Bookafy

Bookafy is a scheduling software that helps you manage your appointments and bookings, including meetings with clients. It offers a variety of features that can streamline the scheduling process, including online appointment scheduling, calendar syncing, automated reminders, and custom scheduling rules.


Accounting and financial management software

These tools help you to keep track of your finances, manage invoices, and prepare financial reports.


11. QuickBooks

Quickbooks is a widely used accounting software among small and medium-sized businesses. It is designed to manage financial transactions, including invoicing, bookkeeping, payroll, and tax preparation.


Quickbooks Screenshot




12. Invoiced

Compiling invoices takes only seconds with Invoiced, a software that helps businesses manage their billing and payments processes. It offers features such as online invoicing, payment processing, and automated reminders.


Expense management software


13. Expensify

Expensify is a popular cloud-based tool to submit expense reports, track reimbursements, and manage expense policies.


Marketing and customer relationship management (CRM) software

This helps you to manage customer interactions and to keep track of customer information and history.


14. Pipedrive

Pipedrive is a sales CRM tool designed to help sales teams manage their sales processes more effectively. It offers features such as sales forecasting, customizable sales pipelines, and sales reporting.


Pipedrive Screenshot




15. Mailchimp

Mailchimp is a marketing automation and email marketing platform that helps businesses communicate with their audience, manage their customer data, and grow their brand. It offers a range of tools including email marketing and audience insights.


16. Freshdesk

Freshdesk is a cloud-based customer support software that helps businesses to manage their customer service operations. It offers features such as ticket management, knowledge base management, and customer feedback management.


Facility management software

This software helps you manage and optimize your physical workplace, equipment, and other assets. It provides a platform to manage various tasks related to the maintenance, operation and utilization of your facilities.


17. Vizito

Vizito is a flexible cloud-based visitor management system to sign in, sign out and track your visitors. With Vizito, you can easily manage visitor information, print badges, set up automatic notifications, and create custom check-in workflows.

Vizito can help you streamline your reception and improve the safety and security of your building. To learn more about how our visitor management system can help you, try out Vizito during a 14-day trial.


Vizito Screenshot



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18. Meetio

Meetio is a cloud-based meeting room management software that helps businesses to manage their meeting rooms, desks, and resources. It offers a range of tools including room booking, room scheduling, desk booking, and resource management.


Timetracking software


19. Toggl

Toggl is a popular time tracking tool that offers a simple, intuitive interface and a variety of features, including detailed reporting and integration with other apps.


Social media management software

These tools help you manage and optimize your social media accounts and campaigns.


20. Feedhive

Feedhive is a social media management and automation platform that helps businesses to curate and share content across multiple social media platforms, and grow their social media presence. It offers features such as content curation, content scheduling, social listening, analytics, and reporting.


Feedhive Screenshot




21. Buffer

Buffer is a popular social media management platform that allows you to schedule, publish and analyze social media posts across multiple platforms. It offers features such as content creation, content scheduling, social media analytics, and team collaboration.


Automation software

This helps you to automate repetitive tasks and workflows by connecting different web applications and services. Some examples of what these apps can do for you: automatically add new email attachments to Google Drive or Dropbox; automatically save any new photos you are tagged in on Facebook; or send you a notification when the weather forecast predicts rain.


22. IFTTT

IFTTT (If This Then That) works by creating “applets” that trigger actions in one application based on specific events or triggers in another. IFTTT supports over 700 different web applications and services, including social media platforms, productivity tools, smart home devices, and more. Users can create their own custom applets or browse through pre-built applets in the IFTTT app or on their website.


23. Zapier

Zapier works by creating “zaps”, which are automated workflows that connect different apps and perform a set of actions triggered by a specific event or trigger. It supports over 5,000 web apps, including popular tools like Gmail, Trello, Slack, and Google Drive.


Why do you need office management software?

There are several reasons why a business might need office management software.

  • To streamline administrative tasks. Office management software can help automate administrative tasks, such as scheduling meetings, managing expenses, and processing invoices. This can save time and reduce errors that may occur when these tasks are done manually.
  • To enhance collaboration. Office management software provides a centralized location for file sharing, project management, and team communication. This can help teams collaborate more effectively and stay organized, especially when working remotely.
  • To improve productivity. By automating tasks and providing tools for collaboration, office management software can help teams to be more productive and efficient. This can lead to faster completion of projects and improved overall performance.
  • To increase transparency. With office management software, team members can easily access project information, track progress, and communicate with one another. This can help increase transparency and ensure that everyone is on the same page.
  • To access to analytics and data. Many office management software solutions provide analytics and reporting tools, which can help businesses track their performance and identify areas for improvement.

Of course there are many more good and efficient tools on the market than the ones we have highlighted in this article. Choosing the right one for your business will depend on your specific needs, budget, and company size. However, with this list, we hope to provide you with a starting point to help you explore the best options available.


To get a feel of how a modern visitor management system can help your business, try out Vizito during a 14-day trial. Chat with us or book a demo to discuss how Vizito can help you improve your reception.

Got more questions? These are the 7 most common questions about digital visitor management – and our answers.

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