Vizito vs Robin
A better alternative to Robin for visitor management
Robin is a broad workplace platform (desks, rooms, visitors); Vizito is a focused, ISO 27001 certified visitor management system. If visitor management is your primary need, Vizito offers EU-hosted data residency, deeper VMS functionality, transparent pricing and a 10-minute setup - trusted by 2,000+ workplaces in 80+ countries.
Hosted in Europe
ISO 27001 Certified
Why companies choose Vizito over Robin for visitor management
Focused on visitor management
Robin is a workplace platform built around desk and room booking, with visitor management as a secondary module. Vizito is focused exclusively on visitor management, so all development goes into the depth of the VMS - features Robin’s broader platform does not match.
ISO 27001 certified, EU-hosted
Vizito is ISO 27001 certified and hosted in EU data centres by default. Robin is a US-headquartered platform without an equivalent EU-native footprint. For GDPR and ISO 27001 buyers, Vizito is the simpler procurement path.
Transparent VMS-only pricing
Vizito starts at €29.95 per site per month, every visitor management feature included. Robin’s pricing bundles desk booking, room booking and visitor management - you pay for modules you may not need. For a visitor-only deployment, Vizito is typically a fraction of the cost.
Vizito vs Robin: Feature comparison
How Vizito compares to Robin across visitor management features specifically.
| Feature | Vizito | Robin |
|---|---|---|
| ISO 27001 certified |  |  |
| EU data hosting by default | | |
| Dedicated VMS (not bundled with desk booking) | | |
| Mandatory NDA / document signing | | |
| Watchlist screening | | |
| Visitor pre-registration | | |
| Badge printing | | |
| Host notifications (email, SMS, Teams) | | |
| GDPR compliance | | |
| 30+ languages (visitor sign-in) | | |
| Active Directory / Microsoft 365 sync | | |
| Contactless QR check-in | | |
| Multi-location management | | |
| Emergency evacuation list | | |
| Free 14-day trial | | |
Security & Compliance
ISO 27001 certified, European by design
Robin is a US-based workplace platform. Vizito is ISO 27001 certified, built in Europe and hosted in EU data centres by default. For organisations under GDPR, NIS2 or sector compliance, this removes a lot of friction in vendor risk reviews.
Key compliance advantages over Robin
ISO 27001 certified
Independently audited security management system covering all of Vizito.
EU data residency
Frankfurt and Amsterdam data centres by default, signed DPA available.
Automatic data retention
Custom retention periods, automatic purge, right-to-be-forgotten built in.
VMS depth
A deeper visitor management system
Robin handles the basics of visitor management as part of a broader workplace platform. Vizito goes deeper: mandatory NDA signing at check-in, watchlist screening, signed safety inductions, badge printing on every plan, live emergency lists. The functionality enterprise security teams ask for.
Key VMS depth advantages
NDA signing at check-in
Every visitor signs your NDA before check-in completes. Stored against the visit, exportable as PDF.
Watchlist screening
Flag specific names so reception is alerted on check-in. Robin does not have a comparable feature.
Signed safety inductions
Attach safety/PPE documents and require visitors to sign before check-in. Critical for manufacturing and regulated sites.
Pricing
VMS pricing, not workplace platform pricing
Robin’s pricing bundles desk booking, room booking and visitor management together. If you only need visitor management, you pay for modules you don’t use. Vizito is priced as a dedicated VMS - typically a fraction of Robin’s bundled cost.
Why Vizito is better value for VMS-only use
All-inclusive VMS pricing
Every visitor management feature included from €29.95 per site per month.
Transparent pricing
All plans published on the pricing page. No sales call needed.
Free 14-day trial
Try every feature free for 14 days. No credit card needed.
Frequently asked questions
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Is Vizito a good alternative to Robin for visitor management?
Yes, particularly if visitor management is your primary need. Robin is a workplace platform built around desk and room booking with visitor management as a secondary module. Vizito is focused exclusively on visitor management - so it goes deeper (NDA signing, watchlist, signed inductions, emergency lists, 31 languages) and is typically a fraction of Robin’s cost for a VMS-only deployment.
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How does Vizito pricing compare to Robin?
Robin’s pricing bundles desks, rooms and visitors together and is generally targeted at enterprise workplace buyers. Vizito is priced as a dedicated VMS starting at €29.95 per site per month with every visitor management feature included. For organisations that already have desk/room booking elsewhere (or do not need it), Vizito is the more cost-effective choice.
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Can I switch from Robin to Vizito for visitor management?
Yes. Many teams use Robin for desks and rooms but switch to Vizito for visitor management because they need NDA signing, watchlists, signed inductions or ISO 27001 evidence that Robin does not provide. The two systems coexist comfortably - Vizito handles reception, Robin handles desks.
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Is Vizito GDPR compliant?
Yes. Vizito is built in Europe with GDPR/AVG as a foundational requirement. Visitor data is hosted in EU data centres by default, ISO 27001 certified, with automatic data retention, consent capture at check-in and right-to-be-forgotten processing built into the dashboard. A signed Data Processing Agreement is available.
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Does Vizito integrate with the tools we already use?
Yes. Vizito offers native integrations with Microsoft 365, Microsoft Teams, Google Workspace, Active Directory, Slack and a public REST API with webhooks. If you already use Robin for desks/rooms, Vizito complements it cleanly - you can keep Robin for workplace and let Vizito handle the reception.
