Vizito vs Robin
You are probably not choosing between these two
Robin is a hybrid-work platform built around desk booking, room scheduling and space analytics, with visitor management included. Vizito is a visitor management system and nothing else. If your problem is hybrid work, Robin wins and this page will say so. If your problem is the front door, read on.
ISO 27001 Certified
GDPR compliant
Set up in minutes
What each product actually is
The overlap is one module on their side and the entire product on ours.
Vizito
Vizito is a visitor management system sold per location from EUR 29.95 per month, ISO 27001 certified and hosted in the EU. Everything in it exists for the door: visit types with their own sign-in flows, text, PDF and video agreements with a captured signature, host approval before entry, badge printing, contactless sign-in, an evacuation overview, retention and anonymisation rules, and 31 languages in the visitor flow.
Robin
Robin is a workplace platform for hybrid organisations: desk, room, parking and locker booking, floor maps and move management, meeting room displays, workplace analytics with sensor integrations, employee experience tools, and visitor management as one part of the whole. It holds ISO 27001, SOC 2 and a CSA STAR certification, is priced per employee through sales, and is bought by workplace and real estate teams rather than reception.
Which one is right for you?
This is the clearest either-or on our site, and quite often the answer is “both”.
Vizito is probably the better fit if...
- Visitor registration is the actual project, and desks are either assigned or not a problem.
- You need depth at the door: safety agreements, induction videos, host approval, per visit type flows, contractor sign-in.
- You want a per-site price rather than a per-employee one, especially if you have many staff and few visitors.
- You need an evacuation list that is accurate and immediate, and retention rules that satisfy a DPO.
- Your visitors do not all speak your language.
Robin is probably the better fit if...
- The problem you were asked to solve is hybrid work: who is coming in, where they will sit, and whether you have too much office.
- You need desk, room, parking and locker booking with floor maps and utilisation analytics.
- You want meeting room displays and calendar-driven room management.
- Visitor management only needs to be adequate, because your visitor volume is low and your rules are simple.
- You want parcel logging in the same tool as everything else.
Plenty of organisations run both: Robin for desks and rooms, Vizito at reception. If you are one of them, do not let a bundled module talk you out of a proper front desk, and do not let us talk you out of a booking platform.
Where Vizito is the stronger choice
Depth at the door
Different sign-in flows per visit type, agreements as text, PDF or induction video with a captured signature, questions that returning visitors must answer again on every visit, host approval before entry, hidden names on the kiosk, satisfaction surveys and a live evacuation overview. That is a lot of product to fit inside somebody else’s module.
Priced per site, not per employee
Robin is priced per employee, which makes sense for desk booking and much less sense for a front desk. A factory with 400 staff and 15 visitors a day pays for 400 seats. Vizito charges EUR 29.95 to EUR 99 for the location, whoever works there.
EU hosting by default
All Vizito visitor data is stored in the European Union under an ISO 27001 certified management system, with consent capture, configurable retention and automatic anonymisation built into the dashboard rather than promised in a policy.
Vizito vs Robin, feature by feature
Rows are limited to what each vendor documents publicly. Robin wins the whole bottom section outright.
| Feature | Vizito | Robin |
|---|---|---|
| Pricing and getting started | ||
| Published pricing |  EUR 29.95-99/site/month |  quote via sales |
| Priced per location rather than per employee | | |
| Self-service signup, no sales call needed | | |
| Full-feature trial without a credit card | 14 days | |
| At the front desk | ||
| Visitor pre-registration and invitations | | including bulk CSV invites |
| Custom registration forms and questions | | |
| Different sign-in flows per visit type | |  |
| Contactless sign-in on the visitor's own phone | | |
| Badge printing | | |
| NDA and document signing | | |
| Agreements as PDF or induction video with signature | | |
| Host notifications by email, Teams and Slack | | |
| Host notifications by SMS | | |
| Host approval before a visitor is let in | | |
| Emergency evacuation overview | | |
| Languages in the visitor sign-in flow | 31 | |
| Apple and Google Wallet visitor pass | | |
| Visitor satisfaction survey after the visit | | |
| One kiosk shared by several companies in a building | | |
| Belgian eID card reading at the kiosk | | |
| Compliance and hosting | ||
| ISO 27001 certified | | |
| SOC 2 | | |
| EU data hosting | default, EU only | |
| GDPR tooling: consent, retention, anonymisation | | |
| SAML single sign-on | Enterprise plan | |
| Beyond the front desk | ||
| Desk, room, parking and locker booking | | |
| Floor maps, move management and scenario planning | | |
| Workplace analytics and sensor integrations | | |
| Meeting room displays | | |
| Parcel and delivery logging | | |
| Employee surveys and announcements | | |
Included
Limited, higher plan, or paid add-on
Not availableChecked against public pricing and documentation pages in August 2026. Vendors change their products often - if something here is out of date, tell us and we will correct it.
Where Robin is stronger
Robin is very good at a problem we do not attempt, and its visitor module is a reasonable bonus rather than a weakness.
Hybrid work, properly
Desk, room, parking and locker booking, floor maps, move management, scenario planning and utilisation analytics with sensor data. If you have been asked how much office you actually need, Robin answers that question and Vizito has no opinion on it.
Meeting rooms and displays
Calendar-driven room management with room displays, service requests and no-show release. That is a whole product category Vizito does not enter.
Visitors included, not extra
If you buy Robin for desks and rooms, visitor check-in, badge printing, NDAs, bulk invites and delivery logging come with it. For a low-volume office with simple rules, paying separately for a dedicated system may not be worth it.
A deeper certification stack
Robin lists ISO 27001, SOC 2 and CSA STAR. Vizito holds ISO 27001 only.
The one thing we would push back on: if your site needs safety agreements, contractor flows, host approval or a reliable evacuation list, a bundled visitor module will not carry it, and that is worth a separate line in the budget.
How Vizito gets better: you ask, we ship
A last difference that matters more than it sounds. Vizito is built by a small European team that answers its own support chat, so a request about your reception reaches the person who owns that screen rather than competing for attention with a floor plan release.
Your request reaches the people who build it
Support, product and development sit together. When you describe something that does not work at your front desk, it is logged against the actual feature rather than dropped into a suggestion box, and you get told whether it is a quick fix, a roadmap item or a no.
Small changes ship in weeks, not roadmap quarters
An extra field on a visit type, a wording change in an invitation mail, a badge layout that fits your label stock. Those small differences decide whether a system fits your reception or almost fits it, and they are exactly the changes we turn around quickly.
You can read exactly what changed
Every release is written up in plain language for the people who use Vizito daily: what changed on the tablet, what changed in the backoffice, and what it means for you. No ticket numbers, no marketing.
“If we have feedback on improving the solution, they will use this feedback. For example, there was an issue relating to GDPR, and they fixed it on the fly, so now we are running a compliant GDPR solution. If we recommend improvements, they will not let you down and do something with the information.”
Depth at the door
What a dedicated visitor system does that a module does not
A bundled visitor module handles the friendly case: a guest arrives for a meeting, types a name, the host gets a message. Reception reality is messier. A contractor needs a different flow from a client and must watch a safety video before being let past. A driver needs a two-field sign-in and no badge. A candidate should not see other visitors’ names on the screen. A visitor from a competitor should be held until the host approves them. Somebody has to produce, during a drill, a list of exactly who is in the building right now. Those are the cases a dedicated system is built for.
Where the difference shows up
Per visit type flows
Clients, contractors, drivers, candidates and interviewers can each get their own fields, agreements, badge and notification.
Agreements that count
Text, PDF or induction video with a signature stored against the visit, and re-asked questions on every return visit.
Evacuation, immediately
A live on-site list, including visitors who signed in through a QR code at a side entrance.
Running both
Robin for the floor, Vizito for the door
These two products are not really substitutes, and a decent number of organisations run them side by side. Robin manages desks, rooms and utilisation for employees; Vizito manages everyone who does not have a badge. Hosts still get their notification in Teams or Slack, visitor data still stays in the EU under your retention rules, and neither system needs to know about the other. If a workplace team has already chosen Robin, that is not an argument against a proper front desk, and the cost of adding one is EUR 29.95 per site per month.
Why the split works
Different users
Employees book desks; reception handles visitors, contractors and drivers. Different jobs, different tools.
Different pricing units
Per employee for desks, per location for the door. Each one is priced by what actually drives the cost.
No integration needed
Neither product has to know about the other for both to do their job.
Why this comparison exists at all
Buyers land on this page for one of two reasons. Either a workplace team has already chosen Robin and reception is asking whether the visitor module is enough, or a facilities team is looking at visitor management and Robin came up in a search. Both are fair questions and they have different answers.
If Robin is already in the building and your visitor situation is a handful of scheduled meetings a day with no safety requirements, the included module is probably fine and you should not buy a second system for the sake of it. If your reception deals with contractors, drivers, safety inductions, badge printing at volume, or has an evacuation obligation with a real auditor attached, a bundled module will run out of road and the fix costs less than the problem.
What we would not claim
Robin holds ISO 27001 and SOC 2, its visitor module handles NDAs, badges, bulk invites and deliveries, and it is a well-built product. Older versions of this page suggested otherwise on several of those points, which was wrong and has been corrected. The honest case for Vizito against Robin is not that Robin’s visitor management is bad. It is that a dedicated product goes considerably deeper at the door, costs less per site, and is priced on a unit that makes sense for reception.
Frequently asked questions
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Is Robin a visitor management system?
Robin includes visitor management - check-in on arrival displays, custom registration forms, bulk visitor invites, arrival notifications by email, Slack or Teams, NDA and document handling, badge printing, delivery logging and visitor data export - as one module of a workplace platform built around desk and room booking. It is a real capability, but it is not the centre of the product.
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When should I choose Robin over Vizito?
Choose Robin if the project is hybrid work: desk, room, parking and locker booking, floor maps, move management, utilisation analytics or meeting room displays. Vizito does none of those and never will. If you need those and your visitor rules are simple, buying one platform is the sensible answer.
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Can I use both Robin and Vizito?
Yes, and quite a few organisations do. Robin handles employees, desks and rooms; Vizito handles visitors, contractors and drivers at the door. They do not need to be integrated, they are priced on different units, and adding Vizito to an existing Robin deployment costs EUR 29.95 per site per month at the entry plan.
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What does Vizito do at the door that Robin does not?
Different sign-in flows per visit type, agreements as PDF or induction video with a captured signature, questions that must be re-answered on every visit, host approval before a visitor is let in, SMS notifications, a live emergency evacuation overview, hidden names on the kiosk, satisfaction surveys, Wallet passes in invitations, Belgian eID card reading and 31 languages in the visitor flow.
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How does the pricing compare?
Robin does not publish pricing and is quoted per employee through sales. Vizito publishes EUR 29.95, EUR 59 and EUR 99 per location per month. The models are so different that the only meaningful comparison is your own: take your employee count for Robin and your site count for Vizito and price both scenarios.
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Does Vizito do desk booking?
No, and it is not on the roadmap. Vizito is a visitor management system. If you need desk booking, pair it with a tool that does it properly, whether that is Robin or something else.
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